Local guides · Post 35
The winter maintenance list a Pembrokeshire holiday park keeps in its head
For holiday park owners in Pembrokeshire: what the closed-season maintenance list costs them each winter, and who still decides what gets fixed first.
The last van leaves in early November. The park at Tenby goes quiet, the gates are chained, and the owner finally has the weeks to fix everything that was patched over the summer. The list of jobs exists. It just lives in their head, in no particular order.
By January part of it is done. The rest still walks around with them. The tap at Saundersfoot drips. The pitch marker at Fishguard came loose in the gales and nobody has been back to it. Easter bookings are already open at Pembroke Dock, and the shower block there still needs new seals. Nothing is written down, so nothing can be handed on. If the owner is ill for a week, the list is ill with them.
That is the loop: a maintenance list kept in one memory, worked partly, and rebuilt from scratch every year.
The maths (a sketch, not a client figure)
Take the thinking time, not the fixing time. Remembering, deciding the order, telling whoever is helping.
The assumptions are plain: an assumed £30 an hour for the owner's time, and an assumed 3 hours a week across a 16-week closed season spent holding and re-planning the list. These are assumptions, not a real park's books.
- × 3 hours a week = the time cost
- × £30 an hour = £90 a week
- × 16 closed-season weeks = £1,440 a season
Written down and drafted into job sheets, the same list stops being something the owner carries and becomes something the park can see.
Score it: the three checks
- Hours. Three hours a week is an assumption, but the pattern is real: the list gets revisited most days. It clears the bar.
- Repeat. The work has the same shape each season. Walk the park, note what needs doing, sort it by what breaks first. If that shape fits on one page, a new starter can run it.
- Risk-if-wrong. A job sheet that misdescribes a repair wastes a trip or damages a fix. On gas, electrics or anything safety-related it is worse. That is why the order and the sign-off stay with a named person.
Try one thing this week (free)
Walk the park once with a notebook and put every job you are carrying in your head onto one page. Then mark the three that would hurt most if they were still undone at Easter. That page is the list and the order.
Where a person stays
Software holds the list, sorts it by season dates, and drafts the job sheets and reminders. A named person walks the park, decides what gets fixed first, picks who does it, and signs off anything involving gas, electrics or safety. Nothing is ordered or sent unchecked, and financial, compliance and legal work stays approval-only. The judgement about the park stays with the owner. The remembering does not have to.
FAQ
On one page you own, with every job dated and sorted. The software keeps the working copy and drafts the sheets, and you can keep a paper version too.
Yes. A job logged in July is held on the list and folded into the closed-season plan, so it is not forgotten by November.
You do. The order is a judgement about money and safety, and it stays with a named person.
The list is shared, so each job shows who it is waiting on. Nobody has to ring round to find out what is left.
The £499 diagnostic. One fixed fee: a one-hour call, a written report, and a follow-up call ranking what to hand over first. 5 hours a week found or a full refund, and the whole fee credits against any build.